Officers and Committees

Officers
President (Conductor): Linda

  
Duties:
A. The President shall call and preside at all meetings of the Club membership and Executive Board.
B. The President may sign checks drawn on Club funds only when the Treasurer is incapacitated.
C. The President shall act in emergencies as required by the Club’s needs.
D. The President shall keep members informed through a newsletter throughout the year.
E. President shall obtain a hall for Club dances, special dances and activities, including substitute halls as required. The Executive Board must approve any permanent change in dance hall location.F. The President shall appoint and announce a Nominating Committee at least six weeks prior to election of officers. At that time the President shall announce to all Club members that nominations are being sought for Club officers. The qualifications and duties for each office must accompany the announcement.
G. To appoint a committee comprised of the President, Treasurer and another member from the general Club membership to review the Club’s financial records after the last regularly scheduled dance of the season and before the annual meeting elections. A financial review is to be completed annually even if the current Treasurer is retained in office.
H. The President may appoint and announce a committee comprised of one Executive Board member and two members from the general Club membership to review these Bylaws as needed.
I. The President may appoint other committees to support the duties of any office and as otherwise necessary

Vice President (Fireman): David & Cynthia
David and Cynthia


Duties:
A. The Vice President shall assume the duties of the President in his/her absence.
B. The Vice President shall act as Publicity Coordinator.
C. The Vice President shall organize banner stealing and retrieving activities and maintain records thereof.
D. The Vice President shall keep the President informed of all activities of this office.

Treasurer (Paymaster): Sue


Duties:
A. The Treasurer shall keep an accurate record of all Club transactions, collect moneys, pay bills, and prepare a written financial report for meetings of the Club membership.
B. The Treasurer shall preserve financial records as necessary. Available records must include dance attendance sign in sheets, dance summaries, bills, receipts and bank statements to allow a complete review of the Club’s finances during the treasurer’s tenure.
C. The Treasurer is authorized to pay Club expenses as follows:
1. Advertising Club dances in the DAS&RDC Bulletin as directed by the Board.
2. Club’s DAS&RDC Dues in June and insurance premium in December or as required.
3. Club’s contracts for hall rental, callers, and cuers as required.
4. Club badges, dangles and bars for badges as needed.
5. General expenses under $50.
6. Other Club expenditures approved by the Executive Board.
D. The Treasurer shall secure bank signature cards for the President and Treasurer.
E. The Treasurer shall sign checks drawn on Club funds.
F. The Treasurer shall maintain the official Club membership roster.
G. The Treasurer shall keep the President informed of all activities of this office.

Secretary (Telegrapher): Herb

Herb Axe


Duties:
A. The Secretary shall keep accurate records of all business proceedings, a list of standing committees and a copy of the Club bylaws.
B. The Secretary shall write a newsletter for the DAS&RDC Bulletin.
C. The Secretary shall publish a yearly roster of Club members, upcoming year dance schedules, bylaws, and other pertinent Club information by the first dance in September.
D. The Secretary shall write and maintain Club minutes for all Club meetings and Executive Board meetings and provide a copy to the President.
E. The Secretary shall keep the President informed of all activities of this office.

Denver Council Representatives: Barb and Warren, and CQ (Carolyn )

Barb and Warren   

Duties:
A. Council Representatives shall attend all meetings of the DAS&RDC. If unable to attend a meeting, the Council Representative should obtain a Club member to attend in their place.
B. Council Representatives shall report to the President, Executive Board and Club at meetings as needed regarding Council activities.

Caller/Cuer Coordinators (Dispatchers): Rose and Rick



Duties:
A.   The Caller-Cuer Coordinator shall serve as the Club’s representative for contracting callers and cuers for our dances.
B.  The Caller-Cuer Coordinator shall select callers and cuers for future dance seasons according to the dance schedule approved by the Executive Board and obtain signed contracts from the selected callers and cuers.
C.     If the Executive Board disapproves a contracted caller or cuer, the Caller-Cuer Coordinator will either re-negotiate the contract or replace the selected caller or cuer as directed by the board.
D.     Printed copies of signed caller and cuer contracts for the next dance season will be submitted to the Executive Board at the annual Club member meeting.
E.      If a dance is cancelled, the Caller-Cuer Coordinator will notify the caller and cuer of the cancellation.
F.      If a contracted caller or cuer must cancel a dance, the Caller-Cuer Coordinator will select a replacement and obtain a signed contract from the replacement. If the dance is for a future dance season, the replacement must be approved by the Executive Board at the next board meeting.

 

Past Presidents (Station Master): Norm and Nancy

Duties:
A. The Past Presidents shall ... traditionally, attend Scootback board meetings, participating in discussions & decisions as needed
B. To offer advice to the incoming president & to answer questions from the new president and board. 
C. NOTE: the Scootbacks Bylaws do not have duties listed for the Past Presidents 
D. Perhaps they or other hardy Scootbacks Member(s) volunteer could help with a periodic Scootbacks Newsletter. 

Appointed/Volunteer Positions: 

Backup committee: [OPEN]

Caboose (Kitchen): Joan & Marie

Joan  Marie


Caboose Committee: Marie,l Joan, Deanna, Bob, Sherman and Lynette, Cynthia, Fran et al.

Class Coordinator: Sue

Sue - Class Coordinator

Class Email & Contact Coordinator: Kathi 

Facilities: JC

Flyers and art work: Brenda

Goodwill Ambassador: June (sends congratulatory or get well etc. cards to members)



Greeting Coordinators: Walt and Ruth

Insurance Coordinator: Sue B. (see photo above)

Set-Up/Clean Up Chair: [Open]

Set-Up/Clean Up: - Rotating - The Club membership is divided in two, alphabetically by last name. On the second Friday, A through J will be responsible for setup and teardown. On the fourth Friday, K through Z will be responsible for setup and teardown. On the fifth Fridays, the officers and appointees will take on the task.


Webmaster: Steve  (stevepitts@mindspring.com)

Webmaster Assistant: [OPEN]


Most Photos by Marie and Brenda

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